Is your business looking to stop the growing problem printers, ink / toner cost, and service needs have become?
Already in a printer leasing contract and its not meeting your expectations?
Still using printers sold at consumer retailers? These printers are designed to keep you coming back for supplies over and over. Sure it was only $50-100 to purchase the printer, but the ink? What about the features and ease of use? How hard is it to get it working when you REALLY need it to work? Is it designed to handle your business workload?
With our Printer Leasing we can help:
Customer buying tips
1.printer leasings are “old school” On average, companies save $1M (30% of total hardcopy cost), reduce hardcopy (printer, copier, and MFP) carbon emissions by 60%, and free up 10% of their IT staff who were previously devoted to supporting printers by implementing a Printer Rental Program strategy (not a printer leasing). Firms of all sizes are seeing significant benefits from implementing an Printer Lease Program strategy. By outsourcing the entire ‘document production’ process including the hardcopy devices, document workflow strategy, and support services, customers are able to achieve a significant reduction in cost while achieving significant environmental benefits.
2. Printer Lease Program is more than just printer leasing / Cost Per Copy or providing an assessment to right size the fleet. Printer Lease Program entails the outsourcing of the fleet and document strategy to ensure the customer’s business process optimization goals are met. In order to do this, an (PLP) provider must act as a professional services firm which offers multiple services in order to meet the customer’s requirements.
Below is a great article on printer leasings written by the consumer:
Published March 12, 2008
“I just finished a renewal of our school’s printer leasing, and it was an illuminating process, given that I didn’t know much about copiers and the leasing of before this.
Our school has two copiers – one big “spaceship” style copier that can handle color, multiple paper sizes, three-hole punch, and “saddle-stitch” – i.e. creating bound booklets. Our second copier is a regular black-and-white copier.
We had two major beefs with our current printer leasing company:
- Response time was supposed to be 4-6 hours, but we had increasing delays, up to 8 hours in some cases. And often what would happen is an agent would arrive, and 15 minutes later declare “Parts are on order, I’ll be back in X days.”
- We had an per-machine copy quota system. On the simple b/w copier, our lease included 18k copies a year, on the large multi-use one, 380k. However, because of location, the b/w copier was used far more than the other copier, and we got hit with massive overage charges – even though we were twice as much under quota for copies on the large machine.
In reviewing printer leasing offerings from small to large shops (including Canon, IKON and Konica-Minolta), I discovered several things:
- The differentiation among machines is nominal. Really, unless you’re waaay copy-geek, every company offers machines that will pretty much do the same thing. Of course, you have to figure out whether faxing from the copier or add’l security system is worth it for you, but you can find equivalent machines across the board.
- Many leases will be offered for 60 months (5 years). Our experience – making 400k copies a year on two machines – is that 36 months (3 years) is as far as we could take the machines without having a service person living on-site.
- Leases are divided into equipment cost, and service. Equipment costs will be spread over the lease period (in our case, 36 months) with an additional percentage thrown in (since essentially what you are doing is borrowing money from the lease-holding company to pay for the machines). Yes, this adds to the cost, but is ultimately the only way most smaller companies (and restricted income organizations like non-profits and schools) can afford them.
- Several leases I saw had great monthly equipment rates, but had a purchase requirement at the end of the lease – essentially, you would be required to pony up about $2k-$3k for the “fair market value” of the copier, at the exact time when it is most useless to you. We asked for a “$1 buyout” lease – that means they readjust the monthly pricing so that at the end of the lease, we pay $1 and the machine is ours. Monthly price goes up, but not by a huge amount. Of course, we’re left with the same problem – now we have a machine we don’t want. Typically, you can donate or sell these machines for a few hundred dollars for another organization that is even harder up. (But it’s like donated computer equipment – I would advise any recipient against purchasing something like that)…”